Purchase Order Template
The buyer’s official order to a supplier — free purchase order, no signup.
What is a purchase order?
A purchase order is the buyer’s formal offer to purchase goods at agreed prices, quantities and terms. Once the seller accepts it (by acknowledgement or by shipping) the PO becomes a binding contract, and the reference both sides quote on the invoice, packing list and shipping documents. Clear POs reduce disputes over what was ordered.
What a purchase order includes
- ✓Buyer & supplier details
- ✓PO number & date
- ✓Line items — description, quantity, unit price, amount
- ✓Required delivery date & ship-to address
- ✓Payment terms & Incoterms® 2020
- ✓Total amount & currency
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Upload a document →Frequently asked
Is a purchase order legally binding?
A purchase order becomes a binding contract once the supplier accepts it — by acknowledgement or by shipping — since it sets out the goods, price and terms both parties agree to.
What is the difference between a purchase order and an invoice?
A purchase order is issued by the buyer to request goods before they ship; an invoice is issued by the seller to request payment after the goods are supplied. The PO comes first and the invoice references it.